Why GDPR Matters for Condominium Administrators
Malta is an EU member state, and the General Data Protection Regulation (GDPR) applies in full. Condominium administrators hold significant amounts of resident personal data: names, contact details, payment records, financial information, maintenance history.
How this data is stored, processed, and protected is subject to GDPR requirements. Using software that is not GDPR-compliant creates legal and regulatory risk.
Key GDPR Requirements for Property Managers
Data Storage and Security
Resident data must be stored securely. For cloud-based software, this means EU-hosted infrastructure, encryption at rest and in transit, and access controls that limit who can see personal data.
Data Minimisation
You should only collect and store personal data that is necessary for the management of the condominium. Avoid storing data beyond its useful life.
Data Subject Rights
Under GDPR, residents have the right to access their personal data, request corrections, and — in some circumstances — request deletion. Your processes need to support these rights.
Data Processing Agreements
If your software provider processes personal data on your behalf, you need a Data Processing Agreement (DPA) in place. Ensure your software provider offers this.
What to Look for in Compliance-Ready Software
- EU-hosted data infrastructure
- GDPR-compliant data processing agreement available
- Encryption of data at rest and in transit
- Role-based access controls
- Audit trail of data access and changes
- Clear data retention and deletion policies
Dominium and GDPR
Dominium is built with GDPR compliance as a core requirement. Data is hosted within the EU, encrypted in transit and at rest, and access is controlled by role-based permissions. A Data Processing Agreement is available for all customers.